PRIVACY POLICY

ONLINE PRIVACY POLICY

This Online Privacy Policy describes how Velocity Flex (“VFX,” “we,” “us,” or “our”) collects, uses, and protects any personal information you provide when accessing or using the Velocity Flex website (“Website”).

This policy is effective as of February 12, 2024, and is intended for general guidance. VFX reserves the right to update or modify this policy at any time. We encourage you to review it periodically to stay informed about how we are protecting your information.

For purposes of this policy, “Client Information” refers to personally identifiable information related to employees of Velocity Flex, clients of Velocity Flex, or users of the Website. This may include, but is not limited to:

  • Name
  • Mailing Address
  • Email Address
  • Social Security Number
  • Other information that can be used to identify, contact, or locate an individual

 

By using the Website, you consent to the practices described in this policy.

Information Collected by Velocity Flex (“VFX”)

VFX collects personal information through various channels to support recruitment, employment, communication, and service delivery. The types of information we collect include the following:

1. Information You provide directly

We collect personal information directly from you in several situations, including when you:

  • Apply for a job with VFX or one of our recruiting clients
  • Respond to a job posting
  • Provide information for benefits enrollment or HR administration
  • Create an account on our website or platform
  • Subscribe to communications from us
  • Engage in communications with our team
  • Participate in onboarding or employment-related activities

 

This information may include, but is not limited to, your name, contact details, work history, education, benefit selections, and other employment-related data.

2. Information from Third-Party Sources

We may also obtain personal information about you from trusted third-party sources, including:

  • Background check providers
  • Consumer reporting agencies
  • Employment eligibility verification services
  • Professional references listed on your application
  • Publicly available sources (e.g., professional networking sites)

3. Automatically Collected Information

When you visit VFX websites or use our online services, we or our authorized service providers may automatically collect technical data sent by your browser or device. This may include:

  • Internet Protocol (IP) address
  • Browser type and version
  • Operating system
  • Date and time of access
  • Referring website or pages viewed

 

This information is collected through standard technologies such as cookies, server logs, and similar tools, and is used to help us understand usage patterns, maintain system security, and improve our services. In some cases, this information may be linked with other data to help identify individual users.

Use of Information by VFX

We use your information to provide you with the best possible online experience related to your employment or client relationship with us. You always have the ability to update or revise your personal information as needed.

The information you provide may be used for purposes including, but not limited to:

1. Communication

We may contact you regarding your employment, your relationship as a client, or to share important updates. Occasionally, we may also reach out about products or services offered by VFX or our trusted third-party affiliates. You will have the option to opt out of these promotional communications at any time.

2. IP Address Collection

An IP address is a number automatically assigned to your device. In some cases, IP addresses may be linked with other data and considered personal information. We use IP addresses to help diagnose website or server issues and to collect general demographic information for marketing efforts in collaboration with our strategic partners.

3. Cookies and Tracking Technologies

VFX may use cookies or similar files on your device to improve website security, enhance navigation, and personalize your experience. For example, cookies can allow certain forms to pre-fill with previously entered information. These technologies do not contain personal information unless encrypted, and we do not use them to track your activity on other websites. Please note that accepting cookies is required for the site to function effectively and securely.

MINOR INFORMATION – Not Intended Users

VFX does not knowingly or intentionally employ, recruit, or place individuals under the age of eighteen (18). Our website and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from anyone in this age group.

Individuals under 18 should consult with a parent or legal guardian before using this website.

In compliance with applicable laws, VFX does not knowingly collect personal information from individuals under the age of 16, nor do we sell the personal information of minors under 16 without proper authorization.

We do not knowingly solicit information from or market our services to children.

Distribution of Information by VFX

VFX is committed to safeguarding your personal information. We only share your information under the following limited and lawful circumstances:

1. Third-Party Service Providers

We may share your personal information with trusted third-party contractors who perform services on our behalf (such as IT support, payroll processing, or background screening). These providers are given only the information necessary to perform their specific function and are contractually obligated to keep it confidential and secure. No mobile opt-in or text message (SMS) consent will be shared with third parties or affiliates.

2. Worksite Employers

If you are an employee, certain personal information may be shared with your worksite employer to support your employment relationship, benefits administration, and workplace operations.

3. Legal and Regulatory Requirements

We may disclose personal information when required by law or in response to valid legal processes, such as subpoenas, court orders, or requests from governmental agencies.

4. Business Transfers

In the event of a merger, acquisition, reorganization, or sale of all or a portion of VFX’s assets or business, your personal information may be transferred as part of the transaction. We will ensure appropriate safeguards are in place during such transfers.

5. Benefit Plan Providers

To administer employee benefits, we may share relevant personal information with third-party benefit providers. These entities are contractually required to use your information solely for benefit administration purposes.

6. Strategic Partners and Marketing Communications

From time to time, we may share limited contact information (such as your name and email address) with select strategic partners to inform you of additional products or services that may be of interest. You will have the opportunity to opt out of receiving such communications by following the opt-out instructions provided or by contacting the third party directly.

Data Security

VFX uses reasonable physical, administrative, and technical safeguards to protect your personal information from unauthorized access, disclosure, alteration, and destruction. These measures include, but are not limited to:

  • Secure data storage and transmission protocols
  • Access controls and user authentication
  • Regular monitoring and risk assessments
  • Employee training on data privacy and security

 

While no method of transmission over the internet or method of electronic storage is 100% secure, we take appropriate steps to ensure your data is handled responsibly and in accordance with applicable laws.

Opting Out of Marketing Communications

If you have opted in to receive promotional emails or marketing communications from VFX, you may choose to stop receiving these messages at any time. To unsubscribe, simply follow the “unsubscribe” link or instructions included in the footer of each email.

If you no longer wish to receive marketing-related texts from us on a going-forward basis, you may also opt-out by texting “STOP” to us at any time.

Please note that even if you opt out of promotional communications, you may still receive non-promotional emails related to your employment, account activity, or other business transactions with VFX.

SMS Terms of Service

By providing your mobile phone number and opting in to receive SMS messages from VFX, you consent to receive text messages (SMS/MMS) from us regarding account updates, service notifications, promotions, and other information.

1. Consent to Receive Messages

By opting in, you authorize VFX to send SMS messages to the mobile number you provided. Message frequency may vary depending on your interactions with us.

2. Message & Data Rates

Message and data rates may apply. Please check with your mobile carrier for details regarding your individual plan.

3. Opting Out

You can opt out at any time by replying STOP to any message you receive. You will receive a final confirmation message to confirm you have been unsubscribed. After this, you will no longer receive SMS messages from us.

4. Help

For support or help related to our SMS service, reply HELP or contact us at 1-713-532-9349.

5. Privacy

We respect your privacy. Your information will be used only to provide the services you request from us and will not be shared with third parties without your consent, except as required by law.

6. Changes

We may update these SMS Terms of Service at any time. Changes will be posted on this page and are effective immediately upon posting.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

  • Managing your employment or client relationship
  • Complying with legal, regulatory, and contractual obligations
  • Supporting our internal recordkeeping and business operations

 

When personal information is no longer needed, we securely dispose of or anonymize it in accordance with our data retention policies and applicable laws.

Changes to our Privacy Policy

This Privacy Policy may be updated or changed periodically. The most current version of this Privacy Policy will govern the use of your information.

Contact Information

Velocity Flex of Houston, LLC, a limited liability company with its principal place of business at 13333 Northwest Freeway, Suite 510, Houston, Texas 77040, may share the information we collect with our affiliates.

If you have any questions about this Privacy Policy Statement, please write to:

Velocity Flex of Houston, LLC
13333 Northwest Fwy, Suite #510
Houston, TX 77040
Phone number: 1-713-532-9349

13333 NW Freeway, Suite 510
Houston, TX 77040
(713) 532-9349
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